How do I schedule a booking in the calendar?

 Name

Enter a name for the booking.

If you are scheduling a booking using a template, you will not be able to change the name here. To do so, edit its booking template at the organisation (master) level.

 Description

Enter a description, if necessary.

If you are scheduling a booking using a template, you will not be able to change the description here. To do so, edit its booking template at the organisation (master) level.

 Start Time

Enter the start date and time in the respective fields.

Alternatively, use the Calendar and Clock buttons to select.

 End Time

Enter the end date and time in the respective fields.

Alternatively, use the Calendar and Clock buttons to select.

Note: The end date and time indicates the duration of a single booking or each session in a bookings series (not the duration of the entire series). For recurrence booking, go to the Recurrence field.

 Recurrence

Leave this field blank for single booking.

To make a booking recurring, select the Recurrence field. In the Recurrence pop-up window, specify the recurrence details.

• Recurrent Pattern: Select the desired frequency pattern and then select the option(s) for the frequency.
• Recurrence Range: Select the option for the End date.
• Select OK.

Once a booking is made into a recurring booking, the Start Time and End Time fields are disabled. To change the date and/or time, you need to first remove the recurrence. To do so, select the Remove (bin) button for the Recurrence field.

 Price

 (Standard only)

(For booking scheduled using a template only; this field is not available for Create New)

The price is not editable here. To change the price, edit its booking template at the organisation (master) level. 

 Tax

 (Standard only)

(For booking scheduled using a template only; this field is not available for Create New)

The tax is not editable here. To change the tax, edit its booking template at the organisation (master) level.

 Maximum Attendees 

 (Standard only)

Enter or change the maximum number of people who can attend the booking session.

0 = no maximum limit

 Minimum Attendees 

 (Standard only)

Enter or change the recommended minimum number of people for the booking session.

0 = No minimum number

The number of Minimum Attendees must be less than or equal to the Maximum Attendees.
 (Minimum Attendees ≤ Maximum Attendees)

 Staff

Select the Select Staff link. In the Staff Lookup pop-up window, select the staff member’s name.

• Ensure the staff member has been created and assigned to bookings. Refer to: Staff
• You will be prompted if the selected staff member is already booked for the same timeslot. To proceed with the double booking, select Yes.
• You can add the staff member after the booking has been created.
• You can add more than one staff member.

 Area

 (Standard only)

Select the Select Area link. In the Area Lookup pop-up window, select the area name.

• Ensure the area has been created. Refer to: Managing areas
• You will be prompted if the selected area is already booked for the same timeslot. To proceed with the double booking, select Yes.
• You can add the area later after the booking has been created.
• You can add more than one area.

 Background colour

 (Standard only)

(For booking scheduled using a template only; this field is not available for Create New)

The background colour is not editable here. To change the background colour, edit its booking template at the organisation (master) level.